Fresh Alliance Reporting

Fresh Alliance Reporting

OFB Partner Agencies that receive grocery retail donations through the Fresh Alliance Program are required to report the pounds of product they receive. All data must be submitted via the PWW Portal by the 5th of the month after donations are received (or the next closest business day). You will receive a reminder email approximately 5 business days before this deadline.

Please see the updated resources linked below for reporting Fresh Alliance donations online via the PWW Portal. All donations received on or after June 1st, 2023 must be reported in this manner.

You are always welcome to contact RetailDonationData@oregonfoodbank.org with questions or to receive support, but please do not send your reports here.

KEY UPDATES

August 22nd, 2023 - HARD DEADLINE FOR SUBMITTING FA RECEIPTS EACH MONTH 

It has recently come to our attention that agencies can only submit FA receipts for ~30 days after the end of the month. Although the general deadline for FA reporting is 5 days after the end of the month, there are times when reporting may be further delayed. Please be aware that the system will block you from entering the correct pickup date on a receipt if it is more than one month late. If that happens, please:

August 28th, 2023 - NEW WAY TO VIEW SUBMITTED FRESH ALLIANCE RECEIPTS IN THE PWW PORTAL

There is a new feature in the PWW portal to view previously submitted FA receipts. When you click on the Agency Pickups tab, it will now give you the option between submitting a new pickup or viewing previous pickups. 

**Update** Currently this feature only shows confirmed receipts, which means there will be a 2-4 week delay before receipts will appear there. We are working with the software company to see if this can be changed. The "Quick Look: Submitted Fresh Alliance Receipts" report will remain available for the time being as a way to view your unconfirmed receipts immediately after submission.

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Product Category Guidelines: https://docs.google.com/document/d/1J9bGLowip_OwdMU2OYa8enRi2MHSW4U_njdCkMi5pGs/edit?usp=sharing

Categorías de productos de Fresh Alliance: https://docs.google.com/document/d/1RKA4aurSV_ZEWSd7EqclBNQJucNduYA8TPtzz-ebcNk/edit

Why this Data Matters: https://docs.google.com/document/d/1EQWNTPnwjYiOkdb08UWACU8jLOClnBRtdJUBujmImOI/edit?usp=sharing

Por qué estos datos importan: https://docs.google.com/document/d/1irzCqkZcTwPvNFSMuGs_Q2Ukg1FKezM8zoLqdgx-fRc/edit?usp=sharing

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UNDERSTANDING THE DATA

Resources to understand what OFB is asking you to report and why.

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Donation Log: https://docs.google.com/spreadsheets/d/1DwXmVRZmlmAtn1X0LZP8hpoGEuBmnIOS5ANAWH-BhCs/edit?usp=sharing

Registro de donaciónes: https://docs.google.com/spreadsheets/d/1dhQbIFr0lqJ5SPhP2Z9cR83K7AfRGVCZz2yJUJYptvs/edit#gid=1658819266

Temperature Log: https://docs.google.com/spreadsheets/d/1dLaXQcA-UHZS1HNbKsavBTKP6tuwhC19bPAgW5Dpo-c/edit?usp=sharing

Registro de temperaturas: https://docs.google.com/spreadsheets/d/113YMySZtT_7slHYI7eERdfTtRu0kG_oBk0H6m-zNtpQ/edit#gid=0

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DATA COLLECTION TOOLS

Templates to help agencies record and keep track of Fresh Alliance donation data throughout the month (if reporting at a later date). Download a copy for agency use.

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Instructions - Reporting In Real Time: https://scribehow.com/shared/Fresh_Alliance_Reporting_Instructions_In_Real_Time__eQXG92HbSi-RuyO7IcQbOQ

VIDEO: Fresh Alliance Reporting Instructions: https://vimeo.com/834167907/9b5db5a321?share=copy

Instructions - Reporting At a Later Date: https://scribehow.com/shared/Fresh_Alliance_Reporting_Instructions_At_a_Later_Date__dx-XKOtXTy6GQiNUJcM1Kw

VÍDEO instructivo de informes de Fresh Alliance: https://vimeo.com/834210189/34b30d027d?share=copy

Instrucciones para informes de Fresh Alliance (en tiempo real): https://scribehow.com/shared/Instrucciones_para_informes_de_Fresh_Alliance_en_tiempo_real__4K6zNHgNSu-KsEccKwpJqA

Instrucciones de informes de Fresh Alliance (en una fecha posterior): https://scribehow.com/shared/Instrucciones_de_informes_de_Fresh_Alliance_en_una_fecha_posterior__OrDfvQqcSL6f2_DXlepOIA

PWW Portal Reporting FAQ: https://docs.google.com/document/d/1u-GSAzfRoeMn6ervRTuOAVJ3zjwMIX28FLEdv5skPDo/edit?usp=sharing

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REPORTING INSTRUCTIONS

Step-by-step guides to submitting Fresh Alliance reports on the PWW web portal.

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Generate Your Own Fresh Alliance Detail Report: https://scribehow.com/shared/How_to_Generate_Fresh_Alliance_Receipt_Detail_Report__OqoyW_wsRxeT0bDRKAUynw

Cómo generar un informe detallado de recibos de Fresh Alliance: https://scribehow.com/shared/Como_generar_un_informe_detallado_de_recibos_de_Fresh_Alliance__GiWcpXHbTGCzhNIMVqt9jw

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UTILIZING YOUR DATA

Instructions and other materials to help agencies access and utilize their raw data.

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Fresh Alliance Program Homepage: https://ofbportals.oregonfoodbank.org/home/partner_support/partner_support/fresh_alliance

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